Registered Office & Company Documents

Every Romanian company must have a registered office — an address in Romania, declared to the Trade Register, with documents proving the company’s right to use it. It is where official correspondence is sent, including from the tax authority.

If you are setting up from abroad and do not yet have premises here, this is usually the first practical obstacle. We provide a registered office in Romania — an address in Bucharest — with the documentation the Trade Register requires, for new companies and for existing ones moving their office.

What the law requires

The registered office is the company’s legal seat. It has to be in Romania, and the company must prove its right to use the address through a lease, a loan-for-use agreement (comodat) or title to the property. The address is recorded in the Trade Register, printed on invoices and used by the tax authority as the company’s tax domicile.

That last point has practical consequences. ANAF can declare fiscally inactive a company that cannot be found at its registered office, and an inactive company cannot deduct VAT and risks dissolution. A registered office contract that has expired, or an address where nobody receives the post, is therefore a real risk, not a formality.

What the service covers

The documents you receive

For the Trade Register to accept the address, the file must contain the hosting contract and the supporting documents for the property. We provide the complete set, so the registered office is never the reason a file is sent back. For a new company, these documents go straight into the company formation file; for an existing company, they support the filing that moves the office — one of the company changes we register.

Contract term and renewal

Hosting contracts are usually concluded for one to three years and can be extended. The term matters more than it seems: the registered office must remain valid for as long as the company exists, including during a deregistration procedure. We track the expiry date and contact you before it, so the extension — or a move to your own premises — is registered in time.

Hosted office or your own premises?

A hosted registered office makes sense when the company has no premises in Romania yet, when its activity is carried out at clients’ sites or online, or when the founders would rather not use a private home as the company’s public address. Using a flat you own or rent is possible, but it requires the owner’s consent — and, depending on the building, other approvals — and the address then becomes public in the Trade Register.

Once the business takes its own office, warehouse or shop, you can either move the registered office there or keep the hosted address as the legal seat and register the new premises as a working point. Both are common; the right choice depends on where you want official correspondence to arrive and how often you expect to move.

New company or existing company

For a company being set up, the registered office is part of the formation file and is registered together with the company. For an existing company — for example a business that has outgrown a home address or whose current contract is ending — the move is a change to the articles of association: a shareholders’ decision, the new contract and a filing with the Trade Register. Either way, we make sure the documents for the address and the rest of the file match, which is where most rejected filings go wrong.

Registered office, working point or virtual office?

• Registered office — the legal seat. Every company has exactly one, and it does not have to be where the work is done
• Working point (punct de lucru) — any other address where the company actually operates: a shop, a warehouse, an office with staff. It is registered with the Trade Register and, if even one employee works there, with the tax authority within 30 days (Law 245/2025)
• Activities carried out elsewhere — where the business is run at clients’ premises, online or outside fixed premises, this is declared to the Trade Register when the activity codes are authorised
• “Virtual office” — a marketing term, not a legal one. What the Trade Register needs is a valid registered office with documents; what you need on top of that depends on where the business is actually carried out

Correspondence and the tax authority

Most communication with ANAF now happens electronically, through the SPV online portal, which every company should activate as soon as it is registered. Paper letters from public institutions, courts and business partners still arrive at the registered office, however, and some of them start deadlines running. That is why we notify you of official correspondence received at the address rather than leaving it to accumulate — so keep us informed if the contact person, e-mail address or phone number changes.

Certificates and official extracts

The certificat constatator is the official extract that shows a company’s current data: shareholders, directors, registered office, activity codes and status. Banks, public authorities and foreign counterparties often ask for a recent one. It is issued by the Trade Register in Romanian; if you need it abroad, it can be translated and apostilled. The same certificate is also the quickest way to check a Romanian business partner before you sign: it shows who represents the company and whether it is active. We can also obtain other official information and duplicates of documents filed with the Register.

What a registered office is not

A registered office is a legal address, not an operating one. It does not by itself give you a place to work from, and it is not a substitute for having genuine activity in Romania. It also does not remove the obligation to declare secondary premises where you actually carry out business.

Be aware, too, that the address is public: it appears in the Trade Register and on your invoices.

Frequently asked questions